NEWSLETTER
Tee Time Wait Lists: Turning Cancellations into Confirmations
January 2026
Instant visibility for members. Better use of every tee time.
At the end of 2025, we introduced a new wait list feature called Notify Only. Many of our golf professionals and partners were seeking an effective way to notify members when a tee time becomes available, rather than getting assigned automatically or manually by a staff member.
This month, we share the thinking behind Notify Only, who it may benefit, and how it fits alongside other wait list customizations. Let’s dive in!
What is "Notify Only"?
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“Monitor” filled slots and get notified when a time becomes available
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Fair way to seamlessly fill cancellations during peak hours
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Less staff involvement
The images below display the wait list request page (left) and the notification center (right).
For an even more automated option:
Staff can build a wait list that will automatically assign members to a tee time inside their desired time range. Member(s) choose a time range. If a time within that range opens, they will be automatically added to that time, which then triggers a reservation confirmation email and push notification in the ClubCentral app. Depending on your cancellation policy, member(s) will still be able to modify their tee time assignment.
Why Implement a Wait List?
🗓️ Managing Peak Hours Demand
Early-morning weekend windows. For example, 7:00am–11:59am on Saturdays and Sundays. Notify Only will allow members to stay informed when cancellations occur over their desired playing time, effectively notifying and filling open tee times.
📈 Creating "Upgrade Lists"
🛠️ Quick Setup
Go to System Config > Wait List Setup > Build New Wait List
Enter the Name, Date Range, Time Frame, and Active Days
Under Member Access to Tee Sheet, select your Member Access to Tee Sheet permission
Pro Tip:
We recommend enabling “Disable Check for Existing Reservations.”
This allows members who already have a booking to still receive alerts for better times.
Example:
A member books 4:00 PM but wants 9:00 AM.
With this setting enabled, they’ll receive the alert if morning time opens. Without it, they won’t, since they may be exceeding their daily play limit.
If you would like help setting up a wait list or want to explore your options, please let us know. We’re happy to help!
Upcoming Event!
We are excited to attend several key industry events this winter. A great time to connect with golf and club professionals alike, share insights, and explore how we can better serve our customers in 2026 and beyond.
Visit us at Booth #851
What to expect:
Meet the ForeTees team in person
See live demos
Dive into key features like Mobile Food Ordering, Point of Sale, Dining & Events Reservations, Mobile Key, and more!
Get the latest on upcoming developments, powerful integrations, and practical tips to give you greater control over your operations
Whether you’re looking to optimize your current setup or explore what’s next, this is your chance to connect directly with us.
Request a Meeting
Stay tuned for more information on upcoming events on our LinkedIn!
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